Orthodontics is high-ticket, high-volume. When parents call about braces and get voicemail, they book a free consult with your competitor. Ring AI answers instantly, books consultations, and turns inquiries into treatment starts.
Book complimentary consultations effortlessly. AI collects parent contact info, child's age, chief complaint ("crowding," "overbite," "gaps"), insurance details, and preferred appointment times. Sends automated reminders with smile photo upload links.
Your patients need adjustments every 4-8 weeks for 18-24 months. Ring AI books the entire treatment series at case start, sends reminders, handles reschedules, and fills cancellations from waitlists automatically.
Brackets break at 9pm on Friday. The AI asks triage questions (loose vs fully off, pain level, poking wires), provides temporary wax instructions, and books next-available repair appointments in your emergency slots.
Verifies ortho benefits, explains lifetime maximums, discusses payment plans, and schedules financial consults with your treatment coordinator. Parents know costs before they arrive.
"My daughter is 12 and her dentist said she needs braces. How much does it cost?"
"Great! We'd love to see her. Treatment typically ranges from $4,500-$7,000 depending on complexity, and we offer free consultations. Do you have dental insurance with ortho benefits?"
"Yes, MetLife. I think it covers $1,500."
"Perfect, we'll verify that before your visit. Let me book your free consultation. I have Thursday at 4pm or Saturday at 10am available..."
Insurance flagged for verification, digital intake form sent, smile photo request emailed, SMS reminder scheduled
Missing just 5 consult calls per week costs you $156,000 in annual revenue (5 calls × 67% conversion × $6,000 case × 52 weeks ÷ 12). Can you afford that?
Import your consultation slots, adjustment appointment durations, treatment coordinator schedule, and emergency repair protocols from your practice management system (Dolphin, OrthoTrac, etc.).
Teach the AI your pricing structure, payment plan options, insurance coverage explanations, and how to position comprehensive vs limited treatment. Configure braces vs Invisalign discussion points.
Go live with overflow or full phone coverage. Monitor consult bookings, case starts, adjustment adherence, and emergency calls through your dashboard. Most practices see 20-30% more consultations in month one.
"We're a high-volume practice—starting 30-35 cases per month. Before Ring AI, our treatment coordinators spent 60% of their time answering phones instead of presenting treatment plans. Now the AI books consults automatically, and our TCs focus on closing cases. We've increased starts by 28% without adding staff."
Yes. The AI books complimentary consultations, collects insurance info, asks about orthodontic goals (braces vs Invisalign preference), and schedules follow-up contract signing and records appointments. It sends reminder texts with photo requests (smile photos) before consultations to increase show rates.
Ring AI books adjustment appointments 4-8 weeks out based on your protocol. It sends reminders 48 hours before, allows rescheduling via text, and automatically fills cancellations from waitlists to keep your chair time maximized. Patients can book their next adjustment before leaving the office or via phone/text later.
The AI asks if the bracket is fully off or just loose, if there's pain or poking wires, and books emergency repair appointments in your reserved slots. For true emergencies after hours, it provides temporary relief instructions (orthodontic wax application) and schedules first-available next-day appointments.
Yes, we integrate with Dolphin Management, OrthoTrac, Ortho2, and other orthodontic practice management systems. The AI sees your schedule in real-time, books appointments using your templates, and logs all interactions. Treatment coordinator notes and case presentations sync automatically.
Orthodontics operates on a fundamentally different economic model than general dentistry. Your average comprehensive case is worth $5,000-$7,000, and active treatment lasts 18-24 months with monthly adjustments. This means every new case start represents $6,000 in revenue plus 20+ guaranteed monthly appointments. When a parent calls inquiring about braces and reaches voicemail, they're calling the next orthodontist on Google within minutes.
The free consultation is your sales funnel entry point. Industry benchmarks show 65-70% of parents who attend consultations sign treatment contracts. But here's the problem: getting parents to book that consultation requires answering the phone when they call. Traditional answering services can take messages, but they can't answer pricing questions, explain the difference between braces and Invisalign, or book consultations into your actual schedule.
Ring AI solves this by acting as your first-line treatment coordinator. When a parent calls asking "how much do braces cost," the AI provides your pricing range, explains insurance coverage and payment plans, asks about the child's chief complaint, and books a free consultation appointment. The parent gets immediate answers, you get a booked consultation, and your treatment coordinator can focus on case presentations instead of phone screening.
Monthly adjustment management is another area where AI dramatically improves efficiency. Active patients need adjustments every 4-8 weeks for 18-24 months. That's 30-40 adjustment appointments per case. Ring AI books the entire series at case start (or as far out as your PMS allows), sends automated reminders, allows text-based rescheduling, and maintains waitlists to fill cancellations. This keeps your chairs full and your revenue predictable.
Emergency broken bracket calls represent both a service challenge and revenue opportunity. When brackets break after hours, parents need immediate guidance. The AI provides triage (is the wire poking? is there pain? is the bracket fully off?), gives temporary relief instructions, and books next-available repair appointments. This reduces after-hours calls to you while ensuring patients get timely care—and you capture emergency visit revenue instead of losing patients who go elsewhere.
Integration with orthodontic practice management systems is critical. Ring AI connects to Dolphin Management, OrthoTrac, Ortho2, and other ortho-specific software. The AI sees your schedule in real-time, understands appointment types (new patient exam 60min, adjustment 20min, debond 45min, emergency repair 30min), and respects provider preferences. All call logs appear as notes in patient charts automatically.
Join orthodontic practices using Ring AI to maximize consultations and keep chairs filled.