Your AI receptionist captures event inquiries, qualifies leads by event type and budget, coordinates vendor calls, and schedules consultations while you are on-site making magic happen.
"We're planning a corporate gala for 200 guests in September. Do you handle events that size?"
AI: "Absolutely! We specialize in corporate events of all sizes. I'd love to schedule a discovery call so we can discuss your vision, venue preferences, and budget. Would Tuesday at 2 PM or Thursday at 10 AM work for you?"
Book more events and manage vendor communications effortlessly
Prospective clients book discovery calls instantly. Your AI qualifies the inquiry by event type, guest count, date, and budget before placing it on your calendar.
Manage incoming calls from caterers, florists, DJs, photographers, and rental companies. Your AI routes messages by event, logs details, and schedules coordination meetings.
Clients calling about planning milestones, guest count changes, or menu selections get immediate attention. Your AI provides status updates and schedules callbacks for detailed discussions.
On event day, your AI handles vendor arrival confirmations, last-minute guest questions, and logistics calls so you can focus on execution rather than your phone.
Up and running before your next event season
Tell us about your event specialties (weddings, corporate, social), service packages, pricing tiers, and frequently asked questions from clients and vendors.
Our team configures event-specific workflows, integrates your calendar, and tests client and vendor call scenarios. You review and approve everything before going live.
Forward your line to your AI receptionist. Capture every inquiry, coordinate vendors seamlessly, and focus on creating unforgettable events.
"On event days, I used to miss 15-20 calls because I was literally running a 300-person gala. Ring AI handles vendor confirmations, guest directions, and new inquiries simultaneously. I booked 8 new weddings last quarter from calls I would have missed entirely."
Event planning is a business of constant communication. On any given day, you might receive calls from prospective clients wanting quotes, existing clients with last-minute changes, caterers confirming menus, florists asking about color palettes, and venues requesting load-in times. Yet the nature of your work means you are frequently unavailable, whether conducting site visits, running day-of operations, or meeting with clients about their vision.
Ring AI provides an AI receptionist that understands the event planning industry. Your AI qualifies prospective clients by event type (wedding, corporate, social, nonprofit), guest count, date, budget range, and venue preferences before scheduling a consultation. It speaks knowledgeably about your service packages and can differentiate between a full-service planning engagement and day-of coordination.
The vendor coordination capabilities alone save hours each week. Your AI fields calls from caterers, photographers, entertainment, rentals, and other vendors, logs their messages organized by event, and schedules coordination calls when needed. On event day, it handles vendor arrival confirmations and last-minute guest questions so you can focus entirely on execution.
The financial impact is significant. Event planners using Ring AI report capturing 10-20 additional qualified inquiries per quarter. With average event planning fees ranging from $3,000 for social events to $15,000+ for large corporate galas, even a modest improvement in lead capture translates to substantial revenue growth. The AI ensures that engaged couples, corporate event managers, and nonprofit directors never reach voicemail during your busiest periods.
Yes. We configure your AI to ask event-type-specific qualifying questions. A wedding inquiry gets asked about date, guest count, venue preference, and budget. A corporate inquiry gets asked about event purpose, attendee count, AV needs, and company name. Each type routes to the appropriate consultation slot.
Your AI recognizes event-day urgency and sends immediate text alerts for critical issues like delivery delays, equipment failures, or no-shows. For non-urgent vendor calls, it logs detailed messages and confirms you will respond after the event concludes.
Ring AI integrates directly with Google Calendar and Outlook. For event-specific tools like Honeybook, Aisle Planner, or Planning Pod, we connect through Zapier to sync client contacts, inquiry details, and scheduling data automatically.
Plans start at $499 setup + $99/month for unlimited calls. With average event planning fees of $3,000-$15,000, capturing just one additional client per month delivers significant return on investment.
Join the event planners who never miss a prospective client call. Setup takes 48 hours.
Get Started Today - info@ringai.usOr call us at (555) 747-4464